Corporate gift orders rarely stall on design. They stall on paperwork — a GSTIN supplied after payment, a purchase order raised against the wrong entity, a vendor-onboarding form nobody started. This is the sequence that avoids that, and the one thing to settle before any money moves.
This describes how we invoice. It is not tax advice.
Settle this first
Give your GSTIN before you pay, not after.
It is the single most common avoidable problem in corporate gift orders. A GSTIN can be put on an invoice when it is raised; adding one afterwards is not something any seller should do casually, and it is the point where a smooth order becomes a finance ticket.
Alongside it, confirm three things: which legal entity is buying (not the brand name — the entity on the GST registration), the billing address on that registration, and who approves the invoice.
The order things should happen in
| # | Step | Who | Note |
|---|---|---|---|
| 1 | Entity, GSTIN, billing address | You | Before anything else |
| 2 | Quote against a final quantity | Us | Quantity changes change the price |
| 3 | Vendor onboarding, if required | You | Often the slowest step |
| 4 | Purchase order raised | You | Against the quote, not a verbal number |
| 5 | Proforma or tax invoice | Us | Matching the PO exactly |
| 6 | Payment | You | |
| 7 | Design, proof, print, dispatch | Both | 5–14 days door to door |
Step 3 surprises people. Larger companies require a new supplier to be onboarded before a PO can be raised at all, and that process routinely takes longer than the printing does.
Why the quantity must be final before the quote
Personalised print is priced per unit against a page count and a run size. Changing a hundred units to seventy after a PO is raised is not a proportional reduction — it is a new quote, which means reissuing the PO and the invoice.
Confirm headcount before requesting the quote, and include the two or three people who always appear late.
What we can and cannot put on an invoice
We can: name the buying entity, carry your GSTIN, itemise the goods, match a PO number, and issue a proforma in advance for approval.
We cannot: advise whether your business can claim input tax credit on goods given as gifts, or which head to book it under. That depends on your registration and how the gifting is recorded, and it is a question for your accountant.
We deliberately publish no rates or thresholds here. Both move with the Finance Act, and a page that quotes one confidently goes stale while still ranking.
Delivery and the invoice are separate problems
Flat ₹70 per address. For a distributed team that is one invoice covering fifty deliveries, which is normal — but confirm your finance team is expecting a single invoice against multiple delivery addresses, because some approval workflows are not.
Timing, with procurement in it
Printing is 5 to 14 days from order to doorstep, 5 to 12 to Delhi NCR. Procurement is frequently longer.
For a first order with a company that has vendor onboarding, allow four to six weeks end to end. For a repeat order where the supplier is already onboarded, the printing timeline is the real one.
Frequently asked
Can I get a GST invoice for corporate gifts? Yes — send your GSTIN and legal entity name before placing the order. Adding a GSTIN to an invoice after payment is not something we do.
Can my company claim input tax credit on gifts? That depends on your registration and how the gifting is recorded, and it is a question for your accountant. We will not guess at it, and neither should any supplier.
What holds up a corporate gift order most often? Vendor onboarding, and a GSTIN supplied late. The design and printing are rarely the delay.
Do you issue a proforma invoice? Yes, in advance, for approval before payment — which is usually what a PO needs to be raised against.
How long should we allow end to end? Four to six weeks for a first order with vendor onboarding. For a repeat order, 5 to 14 days plus your internal approval time.
Part of our guide to gifting for large teams. See also: client gifting without breaking compliance rules and GST and gifting in India for the consumer side.
For teams and bulk orders: Corporate & bulk gifting · Photo magazines from ₹499